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1.
Open Outlook 2000
2. Left click on the [Tools] menu
3. From the sub-menu that appears left
click on the [Rules Wizard...] option
4. Left click on the [New...] button.
5. Make sure the option {Check messages when
they arrive}
is highlighted and then left click on
the [Next >] button
6. Now scroll thru the list of available conditions until you find something that matches the protocols you need for filtering. Following is a list of all the options as they appear:
sent only to me
where my name is in the Cc box
where
my name is in the To or Cc box
from people
or distribution list
sent to people
or distribution list
with specific
words in the recipient's address
with specific
words in the sender's address
with specific
words in the subject
with specific
words in the body
with specific
words in the subject or body
with specific
words in the message header
flagged for an action
marked as importance
marked as sensitivity
assigned to category
which is an Out of Office message
which has an attachment
with selected
properties of documents or forms
with a size in
a specific range
uses the form
name form
suspected to be junk e-mail or from Junk Senders
containing adult content or from Adult
Content Senders
7. After adding the check/s next to the
appropriate selections
you will need to left click on the underlined entries in
the {Rule description}
field in order to edit the entries further. In the case
of my selection above
I will need to left click
on the hypertext "specific words"
once in
order to specify exactly which words the filter
will search for.
8.
Type in entries for your condition according to the directions
specified in the corresponding prompts. And then left
click on
the [Add] button to put your entries into the {Search
list:} field
9. Left click on the [OK] button when you
are
finished adding your entry.
10.
Left click on the [Next >] button when you
are finished selecting conditions for
your
new filter.
11. Left click on the Next button after you have selected the action that
you would like the filter to perform
after it has identified a message
using the conditions you set forth in steps 6 thru 10. If you select
{permanently delete it} as I did
above you will receive the following two prompts as soon as you
apply the check beside the action:
Left click [Yes]
Left click [Yes]
12.
This prompt will allow you to apply
exceptions to the filter you have
created. In other words if you only
want the action applied to certain
messages that meet the condition
previously established, then you
may do so here in
much the same
manner as was applied in setting up
the condition in steps 6 thru 9.
13. Left click on the [Next] button when
you are satisfied with any exceptions
you might have decide on here.
14. If you would like to apply this rule upon
messages
already in your inbox, you may do so now by
placing a check beside that option beneath
the {...specify a name...} field.
15. Left click on the [Finish] button.
16. Left click on the [OK] button when
you are finished creating rules.